For minor incidents — small bumps, scrapes, no medical attention needed. Always pair with a written incident report. For anything involving the head or requiring medical attention, call the parent instead of emailing.
BEFORE YOU SEND
Hi {parent_first_name},
I wanted to let you know about something that happened with {child_name} today. They {brief_description — e.g., tripped while running in the play yard and bumped their knee}. They had a few tears but were back to playing within a few minutes.
We applied {ice_pack_or_bandage} and {teacher_name} watched closely for the rest of the day. There's no swelling, no broken skin, and {child_name} seemed completely themselves by snack time. The incident report is in their cubby.
Please let me know if you have any questions, or if you notice anything once {child_name} gets home.
Warmly,
{director_name}