Onboarding Email 4: Start Date Confirmation

• Send it only once everything is in. If anything is still outstanding, list it under Outstanding Items instead of the "fully cleared" line.
• Check the training list against your state's requirements and your own program, and edit it to match.
• Start Date is Day 1, Orientation, because employment begins the first day you pay them. First Day Working (FDW) is their first scheduled shift. Keep the two terms exactly this way.
• After you send: schedule Email 5 (the final reminder) for 48 hours before the start date. Add a first-day reminder for any remaining Physical Preparation items from the Cover Page. Get orientation handouts and the presentation ready, set up online training assignments or book in-person training dates, and brief the training partner on the new hire's first-week schedule.

Here's the email with the blanks filled in, for the sample center Beachside Preschool.

Dear Brooke,

Thanks for meeting with me on Wednesday, July 29, 2026. Your paperwork is complete, your required clearances have been received, and we're officially confirming your offer. Welcome to the Beachside Preschool team!

Here are the details for your start:

• Start Date: Monday, August 3, 2026 (Orientation)
• Center / Location: Beachside Preschool, 9999 Ocean View Avenue, Encinitas, CA 99999
• Director / Supervisor: Tara Close, (999) 999-9999, tara@beachsidepreschool.com
• Training Partner: Maria Delgado (your first two weeks)

Orientation / Start Date

To kick off your first day we will be holding Orientation. Orientation will occur on Monday, August 3, 2026, 9:00 AM to 12:00 PM, at Beachside Preschool (9999 Ocean View Avenue, Encinitas). Orientation will last about three hours. You will be paid for orientation, with those hours added to your first check date.

Additional Required Training Before Your Start Date

The following training has been assigned to you. All training is paid, with hours being added to your first check date. All training is completed online through Paylocity, except Pediatric CPR & First Aid, which is in person. All training must be completed before First Working Day (FWD) except Pediatric CPR & First Aid (see below for details):

• Child Care Supervision (online, ~2 hours)
• Classroom Management & Discipline (online, ~2 hours)
• California Mandated Reporter Training (online, free at mandatedreporterca.com, ~2 hours)
• Pediatric CPR & First Aid: in person, American Red Cross. You will have additional time to complete this training. I'll share the scheduled session at Orientation.

All training is paid. Please complete and log the hours in Paylocity. They'll appear on your first paycheck.

Outstanding Items

Here's where we are:

• Nothing outstanding. You're fully cleared for Day 1.

What to Expect Next

You'll receive one more email from me about 48 hours before your start date with a logistics reminder and final details. In the meantime, if you have any questions, reach out anytime.

We can't wait to have you with us on Monday, August 3, 2026.

Warmly,

Tara Close
Beachside Preschool
(999) 999-9999 • tara@beachsidepreschool.com

1. It's sent after Meeting 2, once clearances and paperwork are confirmed complete, so it carries real news.
2. It does three things: thanks them for Meeting 2, confirms the offer is now official, and gives them Day 1 details.
3. Start date, location, supervisor, training partner, and required training all sit in one email they can refer back to.
4. "You'll receive one more email from me about 48 hours before your start date" tells them what to expect next, so the quiet before Day 1 isn't a worry.