Onboarding Email 5: 48-Hour Reminder

Staff

Applicant & Hiring

Warm

Email 5 of 5 in the 90-Day Onboarding System. Send it 48 hours before Orientation. Shorter. A logistics reminder plus one human moment. By this point the new hire has their uniform shirt and knows the basics, so this email is short on purpose.

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BEFORE YOU SEND

Keep it short. Where to park, which door, who to ask for, what to wear, what to bring, and when it ends. That's the whole job of this email.
The one human moment is the training partner setting up their space. Name the real person and the real room.
After you send: confirm the classroom or workspace is set up (cubby labeled, supplies, name tag), confirm the training partner is scheduled for the first two days, brief the team on the arrival date, and block 30 minutes on day one for the director's one-on-one and 5 minutes at the end of the day for the first End-of-Day Debrief.

EMAIL TEMPLATE — EDITABLE

CUSTOMIZE FREELY

Subject:

Orientation & First Day Working

Tone

Warm · Short · Practical

Hi [First Name],

Just a quick note before Orientation on [Day, Date] at [Address].

Logistics reminder: Arrive at [Time], park in [where to park], enter through [which entrance], and ask for [Your First Name]. Wear your uniform shirt and comfortable closed-toe shoes. Bring a pen, a water bottle, and your driver's license. Orientation will last from [Start Time] to [End Time].

First Day Working

Your first day on the job (First Day Working) will be [Day, Date] at [Time]. Your facility is located at [Address]. Please park in [where to park], enter through [which entrance]. Your director or [Training Partner Name] will be there to meet you.

[Training Partner Name] is excited to meet you. They're setting up your cubby and classroom (the [Classroom Name] room) today.

Text or email me if anything comes up.

See you soon,

[Your Name]
[Center Name]
[Phone] • [Email]

Click anywhere in the email to edit · Replace all [bracketed fields] with your specifics

Reset to Director Zen Original Copy Email

Example, filled in

Here's the email with the blanks filled in, for the sample center Beachside Preschool.

Hi Brooke,

Just a quick note before Orientation on Monday, August 3, 2026 at 9999 Ocean View Avenue, Encinitas, CA 99999.

Logistics reminder: Arrive at 8:45 AM, park in the staff lot behind the building off Ocean View Avenue, enter through the main entrance on Ocean View Avenue, and ask for Tara. Wear your uniform shirt and comfortable closed-toe shoes. Bring a pen, a water bottle, and your driver's license. Orientation will last from 9:00 AM to 12:00 PM.

First Day Working

Your first day on the job (First Day Working) will be Tuesday, August 4, 2026 at 8:00 AM. Your facility is located at 9999 Ocean View Avenue, Encinitas, CA 99999. Please park in the staff lot behind the building off Ocean View Avenue, enter through the main entrance on Ocean View Avenue. Your director or Maria Delgado will be there to meet you.

Maria Delgado is excited to meet you. They're setting up your cubby and classroom (the Sea Otters room) today.

Text or email me if anything comes up.

See you soon,

Tara Close
Beachside Preschool
(999) 999-9999 • tara@beachsidepreschool.com

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What Not To Say

Why this email works

It's sent 48 hours before Day 1, when most new hires spend those last two days wondering if they made the right choice.
It's a warm logistics reminder with the name they'll ask for at the door, so nothing about arriving is uncertain.
It's the single warmest message in the sequence, and it's short on purpose: they already have their shirt and know the basics.
"[Training Partner Name] is excited to meet you" tells them someone is already expecting them.

Onboarding Email 5: 48-Hour Reminder

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